Editor: Courage · Style: Documentary, The Vibe Cut · color revision
1st revision of 2 allowed · acknowledge + reassign
TrailerGhanaDay 6 / 21 wd
Yasmine + Joshua
Editor: Eli · Style: Cinematic · Full Video Not Required
In edit · pre-wed scope only
Photo Book
90 wd · external printer1 in QC · vendor: Hagyams
Photo BookGhanaDay 78 / 90 wd
Andrew + Vanessa
Printer: Hagyams · proof in for sign-off
Approve proof to begin print run
SLA bar: green < 60% used · yellow 60-90% · red > 90% or breached · "Not Required" = valid terminal state (pre-wed/corporate skip Full Gallery/Video) · SLAs per ToS §10: 7 / 7 / 21 / 21 / 90 wd
Editor workload
live
Joel Mensah · Film cuts24 active · 52h/w · over cap
Selina Boateng · Photo retouch18 active · 40h/w · healthy
HoPP · QC + final approval76 reviewed · supervisory
5 days · family · clashes with Edward+Yaa coverage gap
Needs decision + coordination with Production for crew backfill
PromotionGhanatarget Q3
Isaac Kwame Bissue
Intern → Production Assistant · portfolio review complete by Education
Ready to start 13-step onboarding · Education routed handoff
Tier ReviewUSAcontract Jul 31
Lucy Stevens · Lead Photo USA
Tier B → C reassessment pending · acting as associate per Production review
HR + Production triage call needed before contract renewal
VacancyUSArequested 12d ago
2nd Photographer · USA
Capacity gap · Production HoP request · target hire before Oct booking density
JD not posted · sourcing not started
VacancyGhanarequested 8d ago
Film Editor · Ghana
Joel over capacity (52h/w) · Post-Production HoPP request
JD not posted · sourcing not started
Hygieneglobalblocking renewals
35 staff missing contract_end
Backfill from contract files · enables renewal alerts · also 30 missing start_date (anniversaries)
No renewal/anniversary alerts firing · top hygiene priority for incoming HR head
Headcount · dept × region
live
Photo & Cinema41 (7 ft + 34 assoc)
Executive Leadership5
Education & Internship5 (1 + 4 interns)
Post-Production4
Production3
Asset Mgmt · Finance · CX3 (1 each)
HR · Sales & Brand · Studio Ops0 (vacant)
Hygiene gaps · HR backlog
5 items
Missing dates
contract_end missing on 35 of 38 full-time
35
No anniversaries
start_date missing on 30 of 38 · no recognition firing
30
Unlogged vacancies
Production has 2 surfaced · others may be unlogged
2+
No offboardings logged
No exits captured this Q · need historical backfill
0
Cross-dept handshakes
action items routed to / from HR
← Production
2 vacancy requests · 1 leave conflict (Uriel)
3
← Post-Production
1 vacancy req: Film Editor Ghana
1
← Education
Isaac promotion handoff · ready to start onboarding
1
→ Finance
Tier change pending: Lucy (USA) · payroll impact
↔ Delivery & CX
Afia Sarpong onboarding · CRM access pending
→ Tier A
Vacant HR role · interim coverage handoff weekly
cont.
Quick log
capture HR decisions and milestones
Team Access Management
live · edits tier · region scope · dept scope · status · writes to team + activity_log
—
Name
Email
Tier
Home Region
Scope Regions
Scope Depts
Status
Actions
Loading team…
Tip — region/dept scope: empty = unrestricted within tier. Save commits to DB and writes activity_log entry.
Auth-account create + password reset require an Edge Function (TODO).
Team Access Management is restricted to Tier A and the HR department.
Asset Management
File Managermonthly cadence · workspace live
Cards in queue today
2
Nathan+Diana + Edward+Yaa expected back
Backups behind SLA
1
Cassey+Femi · T+12h past SOP
Selections awaiting client
9
avg 4d in client queue
JPEG delivery due 7d
4
3 wedding · 1 portrait
Pool unassigned
37
Ghana pool · 0 in other regions
Repair queue
4
at vendor · ETA Jun 10-14
File Management Queue
live from file_management + project_card_handoff
BackupGhanaExpected today
Nathan + Diana · cards inbound
From HoP Ghana · 8 cards expected · post-shoot · awaits handoff confirmation
Confirm receipt + count when delivered · log to project_card_handoff
BackupGhanaT+12h overdue
Cassey + Femi · backup overdue
Returned May 25 · SOP says backup within 48h · breach window
Nudge Production lead · escalate if no movement today
SelectionGhanaDay 7 / client
Adwoa + Yaw · awaiting client picks
Selection link sent May 16 · client soft deadline T-5 · nudge today
Send 2nd reminder · CC HoCX for client-side warmth
Slides ready · awaits Creative Director sign-off before publish
Send to Creative for sign-off
Curriculumglobaltarget end of Q2
Field Creative Foundations 1.0 · refresh
62% coverage · gaps in low-light + Igbo cultural fluency · pair with ACD
Open outline · co-author with ACD this week
Promotion handoffGhanaready Q3
Isaac Bissue · intern → Production Asst
Portfolio review complete · routes to HR for 13-step onboarding
Handoff packet ready · send to HR
Intern cohort4 active
Isaac Bissue · PhotoFeb '26 · promotion-ready
Kenneth Brempong · CinemaMar '26 · in training
Kofiedu Lucas · PhotoApr '26 · in training
Simon Dwumfour · PostMay '26 · orientation
Curriculum coverage62% · target 80%
Field Creative Foundations 1.062% · refresh in progress
Color grading100%
Brand standards100% · recent refresh
Post-production fundamentals45% · scoped for Q3
Cross-dept handshakesflow in / out of Education
→ HR
Isaac promotion handoff ready
1
↔ Photo & Cinema
Curriculum refresh co-authoring with ACD
1
→ Production
Intern field placements next month
2
↔ Creative Director
Brand recap awaits sign-off
Quick logcapture training events
Studio Operations
Head of Studio Ops · vacant (interim Tier A)quarterly cadence · workspace live
Facility issues open
1
Ghana HQ AC · vendor scheduled
2nd studio feasibility
in review
Cincinnati shortlist · 3 spaces visited
Role status
vacant
opens when 2nd studio confirmed
Facilities & hub planning3 items · Tier A interim ownership
FacilityGhanaMay 27 scheduled
Ghana HQ studio · AC repair
Vendor confirmed · 2-hour window · no shoots that day
On track · close out after vendor visit
Hub feasibilityUSApricing pending
2nd studio · Cincinnati shortlist
3 spaces visited · broker pricing awaited · USA booking density supports it
Chase broker for pricing this week
Role prepUSAJD v0.2
Open Head of Studio Ops role · post when 2nd studio confirms
JD draft ready · routes to HR when location locked
Hold for 2nd studio decision · then HR drives
Current statelight-touch dept until 2nd studio
Ghana HQ studio is the only physical hub today · ~7 studio assets tracked in Asset Register · Bernard (HoP HQ) handles Q2-level decisions · Frank handles facilities cost. Regional studio hubs don't exist yet — Studio Ops becomes a real dept the day JEMA opens a 2nd physical studio. Cincinnati, Toronto, London are the likeliest candidates based on booking density.
Cross-dept handshakeslight · routes to Tier A interim
→ Finance
Facility costs + Cincinnati feasibility budget
→ HR
Role posting · on hold pending location
on hold
Quick logcapture facility & hub events
Approval gate: Approve → auto-emails PDF + XLSX to the relevant dept head + Kwaku & Jeffery. Reject → returns to dept head with notes.