Projects / USA / Kayode + Patricia
K+P
JEMA-26-0323 USA Booked Wedding
Kayode + Patricia
Saturday, June 28, 2026 · 3:00pm call · Cincinnati Hilton Downtown
37
days to event
Project insight · auto-generated
Kayode + Patricia · USA · Wedding · 37 days out. $9K paid in full — these two are sorted. Production is at 14% though — Bernard, you have a list. Last comm 11 days ago (Maame sent the questionnaire), no client concerns logged. Three to-dos: assign your second shooter, send the pre-event check-in, and confirm the Cincinnati hotel.
Payment
100%
$9,000 USD · Fully Paid
Questionnaire
75%
8 of 11 fields · last edit 11 days ago
Production SOP
14%
5 of 36 checklist items
Full Film SLA
90d
Starts after event · Sep 26 due
Payment History
Production Progress
In Production
SOP — Project Setup
5 mandatory steps · stage 1 of 6
4 / 5
QC Gate — Final Delivery
5 mandatory checks before release
3 / 5
Production Context
The 6 things that have lived in too many places — now in one. Live from client_questionnaires, production_briefs, and 0032 tables.
2 of 6 missing
Couple's Story on file
Met via a "property inquiry" through mutual friend; what began as business turned into love. Photographer should ask them about the moment they realized.
from client_questionnaires.love_story · captured by HoCX 2026-04-18 consultation
Mood Board missing
No mood board attached yet. Style preference captured: Bright and Airy.
Shot Priorities on file
Priority categories: Getting Ready · First Look · Couple Portraits · Bridal Party · Family Portraits
Most anticipated: First Look and Outfit Changes
Exclusive shoot: Before ceremony
from must_capture_moments[] + most_anticipated_moment
Travel & Locations partial
Bride prep: Accra Luxury Signature Apartments (East Legon)
Groom prep: Airbnb on Nii Odai Footse Street
Ceremony / Reception: DeIcon, Accra
⚠ Structured stop times missing — timeline being shared via WhatsApp by coordinator Gloda
Card Handoff not yet
Auto-populates after shoot day. Lead returns cards → File Manager confirms count + condition → linked to file_management backup row.
writes to project_card_handoff (migration 0032)
Pre-Approved Budget missing
Not yet drafted. Replaces post-event reconciliation. Once drafted, routes to Finance Lead for approval before crew bookings are confirmed.
Client signals on shoot day: NOT COMFORTABLE — bride asked: don't post our pictures online if possible Bride's uncle bringing personal camera (non-disruptive) Day-of coordinator: Gloda — +233555382942
Multiple paths to fill missing context — none is mandatory if the info comes through another path.
Dept Context — per-project state across departments
Finance
overdue · 7d
Quoted / acceptedGHS 18,500
Deposit · paid Mar 12 · MoMoGHS 5,000
Balance · due May 16GHS 13,500 outstanding
Production budgetdraft GHS 4,200 · awaiting Finance approval
Effective statushard_overdue · firm warning sent
From invoices + project_production_budget Open Finance workspace
Delivery & CX
needs attention
Questionnaire fill60% · 4 of 10 missing
Discovery + Creative consultationsheld Apr 20 · Apr 30
Pre-event check-in (T-3 window)not done · window passed
Open concerns0
Last comm11d ago · HoCX sent questionnaire
Special requests on file⚠ NO SOCIAL POSTS · uncle bringing camera
HoCX can fill the questionnaire on the next call Open CX workspace
HR · Crew assignment
no crew assigned
Lead PhotographerTBD · T-0
Lead CinemaTBD · T-0
Support teamnone
Backup teamnone
Leave conflictsnone affecting today
Travel / accommodationGhana — local · n/a
From production_assignments Open HR workspace
Asset Mgmt
pre-shoot
Cards handoffexpected today (post-shoot)
Primary backup (T+48h)not started
Secondary backupnot started
Selection · sent to clientnot started
JPEG deliverynot started
Photo bookpackage: not included
From file_management + project_card_handoff Open Asset workspace
Post-Production
scheduled · post-shoot
Highlights · SLA 7 wdbegins after backup
Full Gallery · SLA 21 wdbegins after backup
Trailer · SLA 21 wdbegins after backup
Full Video · SLA 90 wdbegins after backup
Editor assignmentsauto-assigned at handoff
QC pass · revisionsnot yet
From project_deliverables + editor_assignments Open Post workspace
Sales & Brand
booked
Lead sourceSocial media (Instagram)
Inquiry → Booked24 days · Feb 12 → Mar 8
Initial packageOne-Stop-Blast · GHS 18,500
Final packageno upgrade / no addendum
Anniversary outreachscheduled May 2027
Cross-sell opportunitiesphoto book · anniversary shoot
From leads + lead_activity_log Open Sales workspace
Project Expenses — budget vs actual · who incurred · receipts
Project Expenses live from expenses + project_production_budget
GHS · all amounts in project currency
Pre-approved budget
GHS 4,200
draft · pending Finance approval
Spent so far
GHS 1,000
3 expenses · pre-event prep
Pending approval
GHS 320
1 expense · awaiting Finance
Remaining
GHS 2,880
76% of budget · on track
Receipts
3 / 3
all attached
Spent & approved · 16% Pending approval · 8% Remaining · 76%
Date Category Description Incurred by Method Amount Receipt Status
May 22 Gear Drone batteries · 4 spare for Mavic 3
Bernard BarnesHoP Ghana
 MoMo · vendor GHS 320 drone-batt.pdf pending
May 21 Transport Crew transport gas · pre-shoot site recce
Pius DotseLead Photo
 Cash · receipt GHS 200 gas-recpt.jpg approved
May 19 Gear Backup SD cards · 2× 256GB · Sony
Pius DotseLead Photo
 MoMo · vendor GHS 480 sd-card.pdf approved
Spent + pending GHS 1,000
Budget categories: crew · travel · accommodation · gear · transport · meals · contingency · vendor pass-through · other. Production lead or any crew member can log; Finance approves > threshold.
Consultations & Team Meetings
Apr 18, 3pm
Creative Consultation
Maame Amaning + Kwaku (Creative) · Google Meet · 75 min
Held
Notes saved
Brief updated
Planner updated
Post-prod notes
PDF saved
Otter recording
Jun 23, 10am
Pre-shoot Team Meeting (T-5)
Bernard (Production) · 20 min · 4 attendees pending RSVP
Scheduled
Recent Communications
Maame Amaning·11 days ago·Email
Sent the wedding questionnaire follow-up. Asked about Cincinnati hotel block and family entrance preferences.
Maame Amaning·Apr 18·WhatsApp
Confirmed creative consultation for the 18th — couple was excited about cinematic + documentary mix.
Nana Kwasi·Mar 21·Call
Walked Kayode through second payment ($6,300 Zelle) — confirmed venue lock-in and bridal party timing.
Event details
Date Sat, Jun 28, 2026
Call time 3:00 PM EST
Venue Cincinnati Hilton Downtown
Address 35 W 5th St, Cincinnati, OH 45202
Client Kayode Adebayo · +1 513 555 0142
Email kayode@example.com
Assigned team
NK
Nana Kwasi
Director · USA
LS
Lucy Stevens
Lead Photo
BY
Bernard Barnes
Cinema · Production
MA
Maame Amaning
CX (remote)
Deliverables
Raw files
7 days from event
Pending Due Jul 5
Sneak peek
7 working days
Pending Due Jul 9
Full gallery
21 working days
Pending Due Jul 29
Trailer
21 working days
Pending Due Jul 29
Full wedding film
90 working days
Pending Due Oct 30
Quick links
build v2026-05-24.17:50